verification of passbooks in BO/SO/HO by inspecting officers...

Prescribed number of Pass Books to be checked during inspections:

[Authority: Department of Posts [Inspection Unit], Letter No 16-01/2013-Inspn dated 21.01.2016]

Type of Post Office	Number of Pass Books to be verified
Head Post Office [Newly inserted Question No 69 [b] of HO Inspection Questionnaire	5 SB, 5 RD, 5 TD, 5 MIS, 5 SCSS, 5 SSA, 5 PPF, 5 NREGS
Sub Post Office [B Class and above SOs]  [Question No 32 [b] of SO Inspection Questionnaire]	5 SB, 5 RD, 5 TD, 5 MIS, 5 SCSS, 5 SSA, 5 PPF, 5 NREGS
Sub Post Office [C Class SOs] [Question No 32 [c] of SO Inspection Questionnaire]	10 SB,  10 RD, 10 TD, 10 MIS, 10 SCSS, 10 SSA,  5 NREGS
Branch Post Office [Question No 16 [A] of BO Inspection Questionnaire]	5 SB, 5 RD, 2 Discontinued RD, 5 TD, 5 SSA, 10 NREGS

Note: In HO/SOs: Collect Pass Books and verify the balance with the ledger [In respect of SB/RD].  In respect of TD/MIS/SCSS, SSA, NREGS and PPF,  to be verified with reference to ledger, long book and LOT.  In respect of NREGS to be verfied with reference to ledger and wage list.  Issue SB 46 notices if the Pass Books could not be collected.

In respect of HO, the existing Question No 69 to be read as 69 [a]:  The said question reads as below.

“See that the index to ledger cards in respect of Savings Account, RD, TD, MIS, NSS-87, NSS-92, PPF and MSY are maintained properly”.

In BOs: Collect Pass Books and verify the balances with the concerned Journals.  Issue SB 46 notices if the Pass Books could not be collected. 

RPLI PRBs: Regarding Verification of RPLI PRBs in Branch Offices, already there is Question No 18.2 in BO Inspection Questionnaire which  reads as below.

“Check the entries in at least five premium receipt books (collected from the insurants) with reference to RPLI register, receipt book and BO account to ensure that amount of premium collected have correctly been accounted for by the BPM. Record the particulars of PLI premium receipt books checked in the inspection Report. In case of non availability of Premium Receipt book to the extent, issue notices to the Insurants w.r.t entries in RPLI register to confirm the correctness of RPLI premia credited. Receipt of reply of notices from insurant may be watched by Divisional Office”

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